Using AI tools in your writing
A guide for book authors
Generative AI tools are becoming an increasingly valuable part of the writing and research process, offering new ways to enhance creativity, streamline workflows, and tackle complex challenges. Whether you’re exploring these tools for the first time or already incorporating them into your writing, understanding how to use them responsibly ensures your work remains original, ethical, and aligned with professional publishing standards.
This guide is designed to help authors across various disciplines and industries make informed decisions about the role of AI in their writing. It provides clear guidelines and answers common questions about integrating AI effectively while safeguarding intellectual property rights and maintaining the integrity of your work.
These guidelines and FAQs apply to book authors. Journal authors should click here for guidance on the use of AI in their writing process.
By following this guidance, you can be confident you are:
- Using AI tools responsibly and transparently
- Preserving your authentic voice and expertise
- Protecting intellectual property rights
- Ensuring ethical and professional integrity
- Meeting Wiley's publishing standards
Author guidance on generative AI tools
Authors may wish to use artificial intelligence tools or technologies (“AI Technology”) when preparing a manuscript or other material for Wiley (the “Material”). Wiley welcomes the thoughtful use of AI tools. When used responsibly, authors can maintain high editorial standards, safeguard intellectual property and other rights, and foster transparency with readers. While Wiley authors remain fully accountable for their Material and any tools or sources they use in its creation, Wiley recognizes AI Technology’s growing role in manuscript preparation and provides the following guidance.
Review Terms and Conditions
Authors should carefully review the terms and conditions, terms of use, or any other conditions or licenses associated with their chosen AI Technology. Authors must confirm that the AI Technology does not claim ownership of their content or impose limitations on its use, as this could interfere with the author’s rights or Wiley's rights, including Wiley’s ability to publish the Material. Authors should periodically revisit the AI Technology terms to ensure continued compliance.
Human Oversight
Authors may only use AI Technology as a companion to their writing process, not a replacement. As always, authors must take full responsibility for the accuracy of all content and verify that all claims, citations, and analyses align with their expertise and research. Before including AI-generated content in their Material, authors must carefully review it to ensure the final work reflects their expertise, voice, and originality while adhering to Wiley's ethical and editorial standards.
Disclosure
Authors should maintain documentation of all AI Technology used, including its purpose, whether it impacted key arguments or conclusions, and how they personally reviewed and verified AI-generated content. Authors must also disclose the use of AI Technologies when submitting their Material to Wiley. If not provided, your Wiley contact may request this documentation. Transparency is essential to Wiley's commitment to ethical publishing and integrity. For information on how to declare your use of AI tools, review the Disclosure and declaration author FAQs.
Rights Protection
Authors must not use any AI Technology that restricts their, Wiley’s, or any other party’s use of the Material. This includes ensuring that the AI Technology used and the provider of that AI Technology does not gain any rights over the author’s underlying content, including the right to “train” their AI Technology on the content, besides the limited right to access and use the Material to perform the service. By reviewing an AI Technology’s terms and conditions for clauses such as “ownership”, “data reuse”, or “opt out” among others, authors can prevent unintended rights transfers. For further guidance on evaluating AI tools for rights protection, review the Safe and responsible use author FAQs.
Responsible and Ethical Use
Authors must use AI Technology in a manner that aligns with privacy, confidentiality, and compliance obligations. This includes respecting data protection laws, avoiding the use of AI to replicate unique styles or voices of others, and fact-checking AI-generated content for accuracy and neutrality. Authors should be aware of potential biases in AI outputs and take steps to mitigate stereotypes or misinformation. When inputting sensitive or unpublished content, authors should use tools with appropriate privacy controls to protect confidentiality.
Adherence to Agreements
Authors must adhere to the terms and conditions of their agreement with Wiley. Authors remain responsible for upholding their contractual warranties, such as ensuring their Material is original, not previously published, and that they have the right to grant the necessary permissions to Wiley as outlined in their agreement.
Wiley values authors' unique creativity and expertise and views AI Technologies as tools that enhance rather than replace creativity. Wiley remains committed to providing clear guidance that fosters trust with readers, protects authors' and Wiley’s rights, and ensures high-quality content. These guidelines augment Wiley’s Best practice guidelines on research integrity and publishing ethics and will evolve as technology and author needs advance.
This guidance is not intended as legal advice. Authors should consult their representatives with specific questions.
Common author questions and best practices
These author FAQs (frequently asked questions) and best practices were developed through direct engagement with Wiley book authors. Our conversations with authors revealed nuanced insights into how they are using generative AI tools and highlighted key questions about safely applying these tools in their work. For more information on our process and the use of AI tools in developing these FAQs and best practices, see our FAQ methods and AI declaration section.
Maintaining your voice while using AI tools
Your voice is what helps readers engage with and understand your Material. It captures the way you uniquely tell a story, explain a concept, or challenge the status quo. Your voice makes your content compelling and valuable.
When using AI tools in your writing process, focus on ways they can enhance rather than replace your voice. Take time to establish your primary outline, key arguments, conclusions, and any other elements that are critical to your message. Use AI for specific tasks with clear objectives—this approach keeps you in control of the final work and allows for a systematic review and refinement of any AI-generated content.
Useful ways to utilize AI tools and maintain your creative voice include:
- Analyzing and identifying patterns or themes across research materials
- Exploring different approaches to explaining complex topics
- Adapting examples to suit different audiences
- Polishing and reviewing your work
I’m new to this, where do I start?
Begin by mapping out your writing workflow, from initial outlining to final polishing. Break your process into specific steps so you can identify areas where AI might be most useful. These could be smaller, low-risk tasks or tasks that you often procrastinate working on. Try testing out how AI tools respond to your needs to assist with these small and specific tasks. It is helpful to think of the AI tool as a junior assistant rather than a peer or expert and to prompt it as you would someone with less experience and knowledge of your needs. Common places to start exploring AI include:
Research and analysis
Use AI to summarize research papers, identify recurring themes in literature, or analyze trends across multiple sources. When using AI for literature search, always verify sources independently, as AI-generated references may be inaccurate or non-existent.
Content development
Use AI to explore options for simplifying complex concepts, create relatable examples for different audiences, develop chapter summaries, or craft discussion questions that encourage deeper engagement.
Review and editing
Use AI to refine phrasing for clarity and conciseness, suggest alternative word choices, identify redundant content, or improve transitions between sections. For technical writing, AI can also help ensure terminology consistency. For authors writing in a non-native language, AI can assist with ensuring natural phrasing and aligning with the expected tone and style of academic or professional writing.
Plan to spend 10-12 hours exploring these tools before fully integrating them into your workflow. This measured approach will help you build both confidence and competence with AI assistance while maintaining full control over your content quality. Try experimenting with prompting styles to optimize the outputs of the AI tools so that they better meet your needs.
How can I create effective prompts to get the best results from AI?
Well-crafted prompts help AI tools provide more relevant and actionable responses. AI tools function best when given clear instructions, specific goals, and ongoing feedback.
To improve AI-generated outputs:
- Define the AI’s role and task clearly
- Be specific and detailed in your request
- Break complex tasks into smaller steps
- Provide context about your audience and purpose
- Include relevant examples
Experiment with refining your prompts based on AI responses. Try testing out the examples in the table below to see how AI tools respond given generic instructions and more specific instructions.
| Generic prompts | Specific prompts |
|---|---|
| Check this chapter and tell me what is wrong with it. | Act as an experienced developmental editor in higher education publishing. Review this chapter introduction for an undergraduate biology textbook, focusing on clarity, logical flow, and effectiveness for first-year students. Assess whether key concepts are introduced in a logical sequence, if the language level is appropriate, and whether examples and analogies effectively support understanding. Provide structured feedback in two sections: (1) a high-level summary of strengths and areas for improvement, and (2) a detailed analysis with specific locations of any issues identified. |
| Write a case study about leadership. | Act as an expert in organizational behavior. Write a 300-word case study for undergraduate business students illustrating transformational leadership in a tech startup. The case study should focus on a remote team navigating a major product launch, highlighting both effective and ineffective leadership approaches. Ensure the scenario presents a leadership dilemma requiring problem-solving. Structure the case study as follows:
Avoid using real company names or identifiable details. Keep the tone engaging and suitable for undergraduate readers. |
What types of AI tools are available for authors?
A variety of AI tools can assist at different stages of the writing process. If you are new to using generative AI, general-purpose LLMs are a great place to start exploring.
General-purpose Large Language Models (LLMs):
LLMs are AI systems trained on vast datasets that enable users to ask questions, generate ideas, and refine content through interactive dialogue. For authors, LLMs can help summarize research, generate ideas, and refine content. Beyond manuscript development, LLMs assist with structured problem-solving, pattern recognition, and information synthesis. LLMs are commonly used for tasks like search assistance, data analysis, coding generation and debugging, email drafting, summarizing content, and presentation development.
Task-specific AI tools:
Task-specific AI tools are designed for specific functions such as citation management, grammar checking, or plagiarism detection. These tools often perform better than general AI models because they are trained on data specific to their function. By integrating with writing software like Microsoft Word or LaTeX, these tools streamline workflows, making them particularly useful for academic and technical writing.
Analysis and reasoning tools:
AI reasoning tools excel at making their analytical process transparent, guiding users through their reasoning step-by-step. They help evaluate argument structure, check terminology consistency, and map relationships between concepts. These tools are particularly valuable for understanding how concepts connect or identifying gaps in coverage of a topic.
How can I compare AI tools to find the best fit for my needs?
AI tools vary in accuracy, capabilities, and ease of use. A structured comparison can help you determine the best fit for your writing process. When testing AI tools, try using the same prompt across multiple tools and evaluate how the AI responds. For Wiley’s official guidance on tool usage, please refer to the Author guidance on generative AI tools.
Use the table below for inspiration on how to assess AI tools:
| Factor | What to look for | Example questions for LLM comparison | Example questions for task-specific tools |
|---|---|---|---|
| Response quality/accuracy | Well-structured, relevant, and accurate content | Does the output make logical sense and stay on topic? | Does a grammar checker flag nuanced errors? Does a citation tool format sources correctly? |
| Editing strengths | Effectiveness in refining and improving clarity | Does it improve sentence structure or just make surface-level edits? | Does it enhance clarity without introducing new errors? |
| Factual reliability | Accuracy of provided information | Does it generate factual errors (hallucinations) or cite incorrect sources? | Does it accurately apply rules, like citation formatting or plagiarism detection? |
| Adaptability to your style | Ability to match your tone and complexity | Does it adjust to different writing styles when prompted? | Can it be customized for specific editing or formatting preferences? |
| Customization options | Ability to refine outputs with additional context | Can you adjust for audience, style, or structure with follow-up prompts? | Can you fine-tune citation styles, editing rules, or detection sensitivity? |
| Ease of use/integration | How intuitive and user-friendly it is | Does it require extensive prompting to get reliable results? | Can it be used in Microsoft Word, Google Docs, or reference managers? |
| Data privacy | How user data is handled | Does it store or train on your content? Are privacy settings configurable? | Does it retain user data? Are privacy and security settings adjustable? |
| Cost vs. value | Free vs. paid features | What premium features are worth paying for? Is the free version sufficient? | Does the paid version offer significantly better functionality? |
For more specifics around privacy features and IP protection, refer to What types of privacy features should I look for in AI tools? and How can I evaluate AI tools for IP protection?
What types of privacy features should I look for in AI tools?
AI tools often include privacy settings to help protect your content, but these features vary between platforms.
Common privacy features may include:
- Options to disable data collection for training
- Settings to turn off history tracking
- Privacy modes that prevent storing interactions
- Ability to delete your interaction history
Carefully review the tool's settings menu, as options are often available but may not be enabled by default. Some features might only be available in paid or professional versions.
When evaluating an AI tool, check its documentation on data handling, ownership, usage rights, and data deletion. Look for clear statements on whether the tool retains or trains on your content and whether you can opt out. Prioritize AI tools with strong privacy controls and explicit content protection policies.
For enhanced privacy, some institutions and organizations may have access to enterprise versions of common AI tools or private installations of AI models that run within their own environment. Enterprise versions often provide stronger privacy protections and clearer terms of service, though policies vary by provider.
Is it safe to put my unpublished content into AI tools?
The question of content security and AI tools is complex and continuously evolving. You should carefully consider both the privacy implications and legal aspects of sharing content, as tools may have different terms regarding content rights and usage. Take extra caution when sharing potentially sensitive materials that may be retained by AI models.
Sensitive materials include:
- Data protected by regulations (like HIPAA or FERPA)
- Private institutional or personal information
- Content subject to confidentiality agreements or embargoes
- Novel research findings or unique methodologies
When working with sensitive content, remove private details from text or data sets before using publicly available generative AI tools. Most publicly available tools have limited privacy controls, while professional or paid versions may include privacy settings to opt out of data training or to request data deletion. If your institution provides access to enterprise versions of AI, these offer the most robust privacy controls and are the safest option for handling sensitive data. Regardless of the tool version, always prioritize those that explicitly state they do not retain or train on user data.
How can I verify the accuracy of AI-generated content and avoid misinformation?
AI models can generate content that sounds authoritative but contains factual errors, invented citations, or outdated information. These inaccuracies can range from subtle statistical misrepresentations to completely fabricated references that appear legitimate. The challenge is particularly significant in academic writing, where AI models might combine information from various sources or generate plausible sounding but incorrect technical details.
Try this approach when verifying AI-generated content:
- Identify all information requiring verification specific statistics, technical terminology, methodological descriptions, citations, and any factual statements
- Verify each of the above elements against authoritative sources in your field before inclusion in your manuscript
- Consider having colleagues or peers review technical content in their areas of expertise
While AI can assist with drafting and organization, you are responsible for ensuring the accuracy of your final work. If unsure about any AI-generated content, rely on your expertise and verify accuracy by reviewing authoritative sources in your field.
What are common AI biases and how can I address them in my content?
AI models can reflect biases present in their training data, which can appear differently depending on your field and how you use the tool. These biases may be subtle—appearing in word choices, examples, or methodological assumptions—or more obvious in direct statements or recommendations. Recognizing that all AI tools have some level of inherent bias is the first step in critically evaluating and improving their outputs.
Bias in AI-generated content can reinforce stereotypes, underrepresent diverse perspectives, or unintentionally exclude certain groups. Being aware of these risks allows you to critically evaluate outputs and make revisions for greater accuracy.
Try this approach to identify and address potential biases:
- Examine your content for specific issues: Check whether examples assume access to specific resources or technologies, look for generalizations about populations or regions, and assess whether methodologies or case studies reflect limited cultural perspectives.
- Request feedback from colleagues and peers on assumptions, terminology, and representation.
If you identify potential biases, revise the content to incorporate more representative and varied language, examples, and perspectives from your field.
How can I evaluate AI tools for IP protection?
Some AI tools may include clauses in their terms of service that grant the AI provider rights to reuse, distribute, or train their AI Technology on content processed through their platform. Carefully review these terms, opt out of any rights grants to the provider, and avoid tools that could compromise your intellectual property rights or Wiley’s ability to use and publish the material.
Without careful consideration, you may unknowingly grant the AI provider rights to redistribute or repurpose your content. For example, “By using this service, you agree that the provider may use, reproduce, and adapt your content for any purpose, without compensation or acknowledgment.”
Be wary of AI tools where terms and conditions contain terms such as:
- "Perpetual" rights to your content
- "Royalty-free" usage rights
- "Transferable" rights to third parties
- Broad statements about using content “for training” or "for any purpose"
- Classifying the AI-generated content as “open”, “free to use”, or subject to a permissive license or “Creative Commons” license (which may open use of your work up to the rest of the world), or subject to a restrictive license
- Any limitations on your ability to use your content or the output
- Unclear policies about data retention and deletion
Instead, look for tools that:
- Explicitly state they do not claim rights to your content
- Put no limitations on your use of your content or the output
- Have clear data deletion policies
- Specify limited uses for user content
- Provide transparent information about data retention
- Allow you to control or opt out of data training
When evaluating AI tools, prioritize those with explicit content protection policies. Consider enterprise or professional versions of tools when available, as these typically offer clearer terms of service.
What are the copyright implications of using generative AI tools?
As a book author, it's important to understand how copyright protects your work. Copyright prevents creative works such as books or art from being used or copied without the permission of the creator of these Materials. Creators can also grant the copyright in their creative works to another person or entity, such as a publisher. The copyright holder has control over how the creative work is used, shared, and monetized. Taken literally, the holder of copyright is the only individual or entity that has the “right to copy” the creative work or to grant that right to others.
Copyright laws and protections vary globally, as do associated guidelines for AI-assisted content. Because copyright protection generally requires human authorship, AI-generated content without substantial human modification may not qualify for copyright protection. Stay informed about copyright policies in your region, as they continue to evolve.
At a minimum, consider these practices when using generative AI tools to ensure the validity of the output and protect your final work under copyright:
- Make significant revisions to any AI-generated content, beyond basic editing, to reflect your unique expertise, your original, creative expression, analysis, insights and conclusions
- Adapt, modify, customize, and transform AI outputs to match your writing style and voice
- Integrate AI-generated elements thoughtfully into your larger work
- Make creative decisions about the selection and arrangement of the material in your work
- Ensure the final work clearly reflects your expertise and your original, human-authored, creative contributions and decisions
- Document your AI use throughout your manuscript, including the tool used, the purpose of the AI tool, and the creative human contributions. For guidance on documenting your AI use, review the Documentation and declaration author FAQs
Other rights may also be impacted when using AI. Some AI terms and conditions impose restrictions on reusing AI-generated output, limiting your control over the output, any modifications or derivative material, and sublicensing rights. For more on this topic, please see the author FAQ How can I evaluate tools for IP protection? Additionally, consider and protect privacy rights and moral rights (including the right of attribution). If you are collaborating internationally or publishing across different regions, you should discuss AI tool usage with your Wiley contact.
Can I use generative AI tools to support image creation or enhancement?
Visual representations—such as images, art, and illustrations—are effective tools for explaining complex ideas, showcasing key concepts, and engaging your reader. In this guidance, “images” refers to all these visual elements. Whether used for scientific diagrams, concept illustrations, instructions, or storytelling, they are an integral part of your creative work.
At Wiley, the acceptability of AI-assisted image creation depends on the image’s purpose and the rights to use the image:
Explanatory and concept images: okay where verified.
These images help illustrate concepts, processes, or relationships (e.g., conceptual diagrams, decision trees, teaching illustrations). AI-generated explanatory images must be accurate and not misrepresent information. You must verify that AI-assisted illustrations effectively communicate key concepts before they are used in Wiley publications. Review final images to ensure accuracy. Let your Wiley contact know if your images are final in your manuscript or are drafts to be recreated by a visual design professional.
Artistic rendering or design images: okay where rights are clear.
You may wish to use generative AI tools to create artistic renderings for cover art. AI tools may be used to create draft concepts for covers that can be refined and recreated by a visual design professional to create a final, polished product. If you want to use AI-generated art without additional artistic recreation, it is essential to ensure you own the rights to any source images used in the AI-generated work. Additionally, you must review the terms and conditions of the AI tool you are using, as some platforms impose restrictions on commercial use or claim rights over AI-generated images.
Factual and evidential images: not permitted.
These images support specific scientific, clinical, or technical claims (e.g., research results, experiential data, diagnostic images). AI tools must not be used to generate, modify, or enhance these images, as they require verifiable accuracy.
Examples of permitted and prohibited uses of AI-generated images:
| Permitted gen AI use | Prohibited gen AI use |
|---|---|
| Explanatory diagrams | Clinical diagnostic images |
| Teaching illustrations | Experimental research results |
| Non-identifiable individuals | Identifiable individuals |
| Conceptual visualizations | Actual specimens or samples |
| Process flow diagrams | Historical artifacts/documents |
You are responsible for ensuring that any AI-generated images used in your manuscript comply with Wiley’s author guidance on generative AI tools. This includes verifying that no limitations restrict your use of the images and complying with any policies your Wiley contact has provided.
Be particularly mindful of privacy and intellectual property risks when using AI to generate images of art, humans, or other creative expressions, as determining their provenance can be challenging. To avoid violating any third-party rights, we recommend revising AI-generated images before use.
Importantly, as with any third-party material that is included in your manuscript, you are fully responsible for securing rights (also referred to as permission) to use the image. In the context of images and AI, this means ensuring the AI tool’s terms explicitly grant unrestricted reuse, free from any claim of copyright. Running a reverse image search can help identify potential source material and prevent unintentional infringement.
If AI tools contribute to generating, modifying, or refining an image that appears in the final work, you must disclose their use. This applies to images within the manuscript as well as cover art. For more information on disclosure requirements, refer to the Disclosure and declaration author FAQs.
What should I consider regarding rights and permissions for AI-generated images?
Before using AI-generated images in accordance with the guidance provided above, review carefully AI tool’s terms of service. Policies on commercial use, publishing rights, and ownership vary by platform. Pay particular attention to the following considerations:
| Consideration | Key concern | Action for authors |
|---|---|---|
| Commercial use and publishing rights | Some AI tools do not grant full ownership of AI-generated images or limit their reuse. | Verify that the AI tool allows broad reuse of the image and places no restrictions on commercial and publishing activities (e.g., no commercial, adaptation, copying, distribution, display, performance, geographic, or other restrictions) before inclusion of the image in your manuscript. |
| Licensing terms | AI-generated content may have restricted usage rights or require attribution. For example, an image could be licensed under a limited reuse license or under a “copyleft” license, which grants broad reuse rights to the public—provided the image and any modifications are shared under the same reuse terms. Examples are “ShareAlike” licenses, such as CC BY-SA license or the GNU General Public License. | Review the AI tool’s licensing terms and check if attribution is required, ensure there is no restrictive license applied to the image, and include any necessary information detailing the image modifications in the credit for the content. |
| Potential copyright infringement | AI tools may be trained on copyrighted material, which could result in AI-generated images that infringe on third-party rights. | Verify that the AI tool terms provide broad reuse rights of any AI-generated image, and run a reverse image search to check for potential source material to avoid any infringement. |
To ensure compliance:
- Document how and when AI-generated images were created
- Keep a record of the AI tool’s terms of service at the time of creation
- Confirm that the AI tool’s terms allow the reuse of the generated image
- Include a statement in the image legend that you have obtained permissions for reuse from the copyright owner
- Refer to the permissions guidance provided by your Wiley contact
Can I use AI to create educational content?
Yes, with appropriate oversight and validation. AI can assist you in developing educational content, such as:
- Practice questions and answer keys
- Examples or step-by-step solutions
- Instructor guides and lesson outlines
- Scenario-based learning activities
- Engagement strategies for interactive exercises
You must carefully review all AI-assisted content to ensure it meets learning objectives, maintains pedagogical integrity, and aligns with your teaching approach. Assessment questions must also be validated for appropriate difficulty. Remember that while AI can help generate ideas and initial content, your expertise in teaching methodology and subject matter remains essential for creating effective educational materials.
If using AI to generate test questions or answer keys, be mindful of potential data retention and privacy risks. For guidance on protecting content when using AI tools, refer to the Safety and responsible use author FAQs.
Can I use AI to create marketing content based on my published work?
AI can assist with generating marketing content, such as summaries, small portions of podcast scripts, or social media posts. However, you must first verify your rights to use published content in AI tools by checking their publishing agreement with Wiley. Because publishing agreements vary, you should:
- Review your contract to determine whether you retain rights to create derivative works or promotional materials
- Check your contract’s subsidiary rights clause to confirm whether adaptations such as AI-generated podcast scripts or course materials require publisher approval
- Check with your publisher before inputting substantial material into an AI tool
- Ensure the AI tool has privacy protections, such as "do not train" settings or enterprise-grade security, to prevent unintended content retention
Even when using AI responsibly, you should avoid uploading full copyrighted sections into AI tools unless they have explicit rights to do so.
What AI use should I share with the publisher?
Inform Wiley if your use of AI:
- Produces verbatim AI-generated output included in your work
- Substantially edits existing content
- Generates supplementary materials, such as images, tables, or charts
- Performs significant analysis that impacts your conclusions
The table below provides guidance on common AI use cases and whether they require declaration:
| AI use category | Requires disclosure | Does not require disclosure |
|---|---|---|
| Drafting and editing text |
|
|
Research and analysis |
|
|
| Visual content | Generating or modifying:
Do not use GAI tools for:
For more on visual content, please review our image FAQs |
|
| Educational content |
|
|
These categories provide examples of common AI use cases but do not cover every scenario. These disclosures do not replace your obligation to comply with the AI Technology’s terms and conditions. If you have questions about specific scenarios or uses not covered here, please consult your Wiley contact.
How should I share AI use with the reader?
When writing your manuscript, consider which uses of AI your reader should be informed of for transparency. Wiley strongly recommends you create a short statement that can be published in the preliminary section of your work, or as a note in your specific chapter contribution.
An example declaration to the reader might look like:
“Portions of this text were drafted with assistance from Claude 3.5 Sonnet by Anthropic. This AI tool helped organize my ideas, suggest alternative phrasing for complex concepts, and improve clarity and conciseness throughout the writing process. All AI-generated content was carefully reviewed, edited, and approved. The final analysis, conclusions, and interpretations represent my views and expertise. I take full responsibility for the content and accuracy of this work.”
How can I track my AI use?
Tracking your AI use helps maintain awareness of how these tools contribute to your work. It can also simplify the declaration process by acting as your AI use disclosure to the publisher. We recommend maintaining a log that includes the location in the document where AI was used, the tool name and version, the purpose of the AI assistance, and your review and revision process. Below is an example of how you might track AI use throughout your project:
| Location | Date | AI tool & version | AI purpose | Human review process | Influence on conclusion/output |
|---|---|---|---|---|---|
| Chapter 1, Introduction | 1/15/24 | ChatGPT 4-turbo | Suggested alternative opening hooks, proposed ways to better engage the reader | Compared AI suggestions against chapter themes, integrated relevant ideas, rewrote in my own words | No major influence on key arguments or conclusions |
Chapter 5, Climate Model Accuracy | 2/5/24 | Claude 3.5 Sonnet | Synthesized 200+ climate studies, identified trends and inconsistencies in climate model accuracy | Reviewed AI-generated summaries, validated sources, and cross-checked key findings against original research | Revealed regional discrepancies in model accuracy -adjusted thesis from "models overestimate warming" to "model accuracy varies by region" |
| Chapter 7, Future of Climate Modeling | 3/17/24 | Claude 3.5 Sonnet | Identified potential AI applications in climate science, summarized discussions from academic papers | Evaluated AI findings, rewrote sections to align with expert opinions and real-world case studies | Expanded scope to include AI’s role in improving climate model accuracy rather than just critiquing current models |
| Chapter 9, Practice Exercises & Solutions | 4/28/24 | ChatGPT 4-turbo | Generated climate-related practice exercises and step-by-step solutions for students | Verified accuracy of AI-generated solutions, adjusted difficulty level, and rewrote for clarity and alignment with book themes | No major influence on key arguments or conclusions |
How do I declare my AI use when submitting my manuscript?
When submitting your final manuscript, you must include a complete declaration of AI use. You can submit this in one of two ways:
- Submit your AI tracker—a record of your AI use during your manuscript preparation.
- Use the declaration statement provided below.
For more information on the AI tracker, see How can I track my AI use?
For general disclosure of AI use, we have developed an example declaration that you can share with your Wiley contact.
When declaring AI use, clearly specify:
- The location of the AI-supported content
- The AI tools and versions used
- The purpose of the AI tool
- Your process for validating the information
- Whether the AI tool altered your thinking on key arguments or conclusions
An example declaration may take on the format:
“[Tool version] was used in [location] to [describe AI purpose]. [Human review process] was [describe review process]. The [influence on the conclusion] was [describe impact].”
In practice declaration may look like:
“Claude 3.5 Sonnet was used in Chapter 5 to synthesize 200+ climate studies and identify trends and inconsistencies in climate model accuracy. AI-generated summaries were reviewed, validated against original sources, and cross-checked for accuracy. The influence on the conclusion was significant, as AI revealed regional discrepancies in model accuracy, leading the author to refine their thesis from 'models overestimate warming' to 'model accuracy varies by region'.”
What does Wiley do with the information disclosed about AI use?
Your AI use declaration informs our editorial processes, helping ensure transparency in AI-assisted content while refining best practices for evaluating AI-generated material. We may use the complete declaration to refine our editorial processes, such as training editors and reviewers on evaluating AI-assisted content. This information helps us understand how authors are using AI tools effectively and responsibly across different disciplines and content types.
We may also analyze anonymized data to identify trends, develop targeted author resources, and improve support services. This data helps inform our evolving guidelines and best practices for AI use in scholarly publishing.
Declaration of methods and AI use for this page
These FAQs and best practices were developed through direct engagement with authors. We conducted in-depth interviews with Wiley book authors across various disciplines to understand firsthand how authors are incorporating AI tools into their writing processes. These conversations revealed nuanced insights that shaped our guidance and highlighted key questions authors have about confidently and safely applying generative AI tools in their work.
Our development process:
- Conducted interviews with Wiley book authors across various disciplines.
- Reviewed and analyzed:
- Current industry guidelines and best practices
- Discipline-specific and content-specific AI use cases
- Emerging copyright guidance for AI-assisted authorship
- Consulted with Wiley editorial teams and AI subject matter experts
- Legal review and incorporation of key legal frameworks.
Generative AI disclosure
The AI tools Claude 3.5 Sonnet (October 2024 version) and ChatGPT-4-turbo were used to support FAQ creation, and their use is declared below. This method's declaration was supported by Claude 3.5 Sonnet to align with disclosure and declaration guidance in the Author FAQs.
Generative AI use in research analysis
Claude 3.5 Sonnet (October 2024 version) assisted in analyzing author interviews and related research materials. The AI helped identify recurring themes, author needs, and common concerns regarding AI use in writing. All AI-generated analyses were validated against original research data.
Generative AI use in content development
Initial FAQ drafts were developed with assistance from Claude 3.5 Sonnet, which proposed content based on research findings and author interviews. All content was thoroughly reviewed and substantially revised for accuracy, completeness, and clarity. ChatGPT-4-turbo was used specifically for language refinement and generating alternative examples, with all suggestions selectively incorporated based on subject matter expertise.
Generative AI use in content analysis
Claude 3.5 Sonnet was used to analyze draft FAQs for potential gaps in coverage and redundant content. The AI helped identify where similar topics appeared across multiple FAQs and suggested areas needing additional coverage based on the research findings. All gap analysis and redundancy recommendations were reviewed and validated before making content adjustments.
Generative AI use in review process:
Both Claude 3.5 Sonnet and ChatGPT-4-turbo were used to analyze drafts for clarity, consistency, and potential gaps in coverage. This AI-assisted review complemented human expert review across editorial, legal, and AI expert teams. All AI feedback was evaluated and selectively incorporated based on human judgment.
- A guide for book authors
- Author guidance on generative AI tools
- Common author questions and best practices
- Maintaining your voice while using AI tools
- Getting started with AI tools
- How can I create effective prompts to get the best results from AI?
- What types of AI tools are available for authors?
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